Plans for every stage

Start free. Upgrade when you're ready. The family portal is unlimited at every paid tier — never an extra cost.

Free

Lead gen / trial.

$0/mo

Up to 3 active clients

Scheduling & caregiver roster
Family portal (unlimited)
Community support

Start Free

Essentials

For agencies just getting organized.

$129/mo

Up to 22 active clients

Scheduling, EVV, care plans, billing
Caregiver credentialing checklist
Family portal (unlimited, always included)
Email support

Flexible scaling: $7.00/client past 22

Start Essentials

Growth

Most agencies land here.

$299/mo

Up to 50 active clients

Everything in Essentials
CRM 2.0 — referrals, partners, workflows
Discharge planner email campaigns
Multi-office & multi-license support
Priority support

Flexible scaling: $3.50/client past 50

Start Growth

Scale

Multi-office and high-volume agencies.

$699/mo

Up to 150 active clients

Everything in Growth
Automated eligibility verification
Dedicated onboarding

Flexible scaling: $3.00/client past 150

Start Scale

Enterprise

Custom contract for 150+ client operations.

Custom

Starting at $1,500/mo · 150+ active clients

Everything in Scale
Custom fields, territories & SLA policies
Webhooks & API access
SSO / SAML & custom integrations
Dedicated CSM & custom contract

Custom overage rate from $2.50/client

Talk to us

Download pricing PDF

What's included, tier by tier

Features unlock in step with how your agency grows — from getting organized, to building referrals, to automating scale with Pulse AI.

Feature	Free	Essentials	GrowthMost popular	Scale	Enterprise
Everyday operations
Scheduling & caregiver roster
Family portal (unlimited seats)
EVV clock-in / clock-out & geofencing
Care plans, visit tasks & billing
Credential vault & compliance engine
Open shifts, templates & missed-punch correction
In-app training modules & progress tracking
Growing your referral network
CRM 2.0 — referrals, partners, pipelines, workflows
Discharge planner email campaigns
Facebook Lead Ads → CRM sync
Staffing & facility outreach campaigns
Multi-office / multi-license support
Care team & family messagingSoon
Financial & payroll integrations
Stripe billing, invoices & card paymentsPayouts land in your own Stripe account via Stripe Connect
QuickBooks Online invoice & payroll sync
Gusto Embedded payroll (W2 + 1099, tax filing, PTO)Soon
Metered client overage — never a hard cap
Indeed / ATS job feed for caregiver hiring
Pulse AI
AI document & ID extraction (licenses, referrals) Pulse AI
AI care-trend reports & visit summaries Pulse AI
AI caregiver–client matching & lead scoring Pulse AI
Automated Medicaid / MCO eligibility verification Pulse AI
Voice-to-text visit notes with AI cleanup Pulse AISoon
Dedicated onboarding
Enterprise controls
Custom fields, territories & SLA policies
Webhooks & API key management
MCP agent access (OAuth-protected)
SSO / SAML & custom integrations
Dedicated CSM & custom contract

Soonmarks features that are built and in final review — Gusto payroll is completing partner certification, and messaging plus voice-to-text are awaiting final HIPAA vendor sign-off. Everything else listed is live today.

Optional add-on

Zeely Marketing Add-on

Run social ads, schedule posts, and grow your agency with Zeely — billed through CareVieo on your next invoice. Enable or disable anytime from your admin Marketing page.

+$25/mo

Available on any paid plan

Most home-care platforms charge $6+ per client once you factor in add-ons. CareVieo's all-inclusive pricing keeps your per-client cost lower as you grow — $5.86/client on Essentials, $5.98 on Growth and $4.66 on Scale at full capacity — with no surprise fees for the features that keep families engaged.

Pricing FAQ

What happens if I go over my client limit?: Every paid tier bills overage instead of blocking you, so you keep serving clients without interruption: Essentials is $7.00/client past 22, Growth is $3.50/client past 50, Scale is $3.00/client past 150, and Enterprise is $2.50/client past your negotiated floor. Past roughly 46 clients, moving from Essentials to Growth costs less than paying Essentials overage — we'll show you that comparison inside the app.
Is the family portal ever an extra cost?: Never. It's included at every paid tier, unlimited — no per-seat charges, no add-on fees. Family engagement is core to retention, not a monetization lever.
Can I change tiers anytime?: Yes. Upgrades and downgrades take effect immediately with prorated billing — you'll only pay the difference for the days remaining in your current billing period.
Do you offer annual billing?: Yes — save 15% when you pay for 12 months upfront. Use the toggle above the pricing cards to see annual rates.

Talk to sales

Tell us about your agency and a CareVieo specialist will follow up within one business day.

All plans include HIPAA-grade infrastructure, daily backups, and unlimited team seats within plan limits. Month-to-month by default · cancel anytime in writing · export your data for 30 days after cancellation.