Home Care Billing That Starts From Verified Visits
Most billing errors in home care are transcription errors: hours copied from one system into another, a rate applied from memory, an invoice sent before the visit was verified.
CareVieo bills from the visit record itself. Verified time from EVV becomes timesheet and invoice lines using your payer rate tables, so the amount billed matches the care that was actually delivered and documented.
Free plan available, no credit card required. View CareVieo pricing.
- Branded invoice email delivery
- Online card payment via Stripe
- QuickBooks Online sync
- Automated payment reminders
- Payroll-ready timesheet export
- Gusto payroll integration
What is home care billing software?
Home care billing software converts delivered care into invoices and payments. It takes verified visit time, applies the correct rate for the client's payer and service, produces an invoice, delivers it, records payment, and hands the resulting figures to accounting and payroll.
Because it draws on the same visit records used for verification, the billed amount and the documented visit cannot drift apart.
Billing capabilities
Timesheets from verified time
Visit time approved in EVV rolls into timesheet periods that follow your configured agency week start day.
EVV softwarePayer rate tables
Define rates per payer and service so the correct amount is applied automatically instead of typed per invoice.
Invoice generation
Generate invoices from approved visits for private-pay clients and payers, with visit-level detail behind each line.
Delivery & reminders
Send branded invoice emails and let automated reminders chase outstanding balances without staff follow-up.
Online payments
Clients and responsible parties pay by card through Stripe, and payments are recorded against the invoice.
QuickBooks Online sync
Sync invoices to QuickBooks Online over OAuth so your bookkeeper works in the system they already use.
Payroll handoff
Export payroll-ready hours, or connect Gusto so caregiver hours flow into payroll processing.
Data integrity controls
Database-level rules prevent inconsistent states — an invoice cannot be marked paid without matching payment records behind it.
Aging & collections view
See what is outstanding, by client and by age, so collections effort goes where the money is.
Visit to cash
- Verified visit
- Timesheet period
- Rate applied
- Invoice generated
- Sent to payer/client
- Payment recorded
- Synced to accounting
Claims and payer submission
CareVieo produces invoices, payment records and the visit-level detail behind them. Payer submission requirements differ by program — some agencies submit through an aggregator or a payer portal such as HHAeXchange. Tell us which payers and programs you bill and we will be specific about what CareVieo handles directly and what still goes through your payer's channel.
Frequently asked questions
How do invoices get to clients?
By branded email from CareVieo, with a link to pay online by card. Automated reminders follow up on unpaid balances.
Can we bill from EVV visit data?
Yes — that is the intended path. Verified visits become timesheets, and timesheets become invoice lines at your configured payer rates.
Does CareVieo integrate with QuickBooks?
Yes, QuickBooks Online via OAuth for invoice syncing.
How are caregivers paid?
Export payroll-ready hours from verified visits, or connect Gusto to move those hours into payroll processing.
Can we handle both private pay and payer billing?
Yes. Rates are defined per payer and service, and private-pay clients can pay online while payer invoices carry the visit detail those payers expect.
Which plans include billing?
Billing is included from the Essentials plan upward. View CareVieo pricing to compare tiers.
Bill from what actually happened
Start free and invoice a real week of visits, or book a demo with your payer mix and rate sheet so we can show the exact flow.
Plans, client caps and overage rates: View CareVieo pricing.